Position:Team Lead- Student Information Systems

Salary Range: Band 4 - 63,437.00 - 75,647.00

Location:JWS - 2050 Guelph Line, Burlington, Ontario

Work Schedule:35 hours/week

Effective Date:As Soon As Possible

Position Summary:

Under the direct supervision of the SIS Supervisor, the Team Lead - Student Information Systems position is responsible for providing subject matter expertise to the SIS analysts to support their day to day operations, and acts as a point of escalation for problem analysis and resolution. This position collaborates with Board staff to ensure the functionality and management of data aligns with the school based operations and workflow. In addition, this position is also responsible for the coordination of user acceptance testing, impact analysis, and related change management processes associated with software upgrades, project based initiatives, and external reporting. The HDSB recently introduced a Work from Home Administrative Procedure. In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. The HDSB offers funding for professional development in accordance with the Terms and Conditions of Employment for management and administration support staff.

Key Responsibilities Acts as the operational lead for SIS Analysts to optimize delivery of customer service and establish consistency in school business practices

Monitors SIS support according to service level agreements

Provide initial and ongoing advanced training to SIS Analysts

Coordination of all applications and interfaces with the Student Information System product suite, as well as related parent tools for home notification and reporting of student attendance at a system level to maintain functionality and data integrity

Responsible for business analysis to document requirements where new in-house reports are requested, works with development team and oversees testing

Coordinate the business analysis and quality assurance testing of all applications and interfaces within the Student Information System product suite, as well as related parent tools for home notification and reporting of student attendance associated with software upgrades/released to maintain Ministry compliance, support system operations and implement new functionality

Schedules and coordinates testing for new software releases/upgrades

Assists stakeholders in identifying and documenting requirements where enhancements or new functionality is required to support workflow and data gathering for central processes

Coordinates and carries out change management processes for third party reporting to align external agency requirements and delivery of data

Leads pilot projects with external agencies to determine feasibility for use within HDSB to gain operational efficiencies

Administers and provides specialized support and guidance for central board staff to influence organizational operations

Provides functional and operational support to system users including System Principals, Programs Leads, Administrators, and Support Staff, in the form of problem analysis and resolution for inquiries related to Student Information System application suite and interfacesMinimum Qualifications: College Diploma in information technology or related field

3 years supporting the student information systems application suite at a central level

3 years supporting the Ministry of Education OnSIS collections

Excellent interpersonal, communication, and organizational skills

Analytical, facilitation, and problem solving skillsPreferred Qualifications Advanced Diploma in information technology or related field

Knowledge of G-Suite Applications

Excellent customer service skills with the ability to maintain strong working relationships across multiple functional areas

Applications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/WLSBLogin.aspx by

4:00 p.m. on Tuesday May 7, 2024

Job Category: Management & Professionals - Job Code #3738187

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Equity:

The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will: value, promote and encourage the hiring of staff from under-represented communities;

grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Boards obligations.Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Elena Alamiie, Manager of Staffing and Recruiting at alamiiee@hdsb.ca.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.