Supply Administrative AssistantThe Halton District School Board is currently using Apply to Education to recruit for Non-Teaching candidates and post jobs.

If you are interested in applying for secretarial, clerical and library technician positions for our supply pool, please ensure you apply to the posting on https://hdsb.simplication.com/. We regret that we are only able to contact those candidates whom we wish to interview.Supply secretarial, clerical or library technician staff work on an as needed basis, filling in for staff who are away or on leave, and vacancies within our elementary or secondary schools or the administrative Board offices.Qualifications:

Supply Administrative Assistant Positions require a grade 12 diploma or equivalent, and a minimum of at least one year related experience.

Also required are:

Excellent interpersonal and customer service skills

Excellent organizational skills

Outstanding communication skills

Excellent keyboarding skills.

Expertise in the use of computer technology (e.g. word processing, email, spreadsheet applicants and internet applications). ,

Knowledge of Macintosh/IBM computers (Aspen, Windows, MS Office, ClarisWorks, Filemaker Pro and Desktop Publishing ) would be a definite asset.

Other assets for the job include:

Bookkeeping and budget skills

Flexibility and a positive attitude

Ability to multi-task

Ability to adapt to changing and different environments

The Halton District School Board serves a diverse student population and community. We are committed to hiring staff that not only reflect the diversity of the Halton area, but who will also foster the success of our student population by demonstrating commitment to working in a diverse school community and/or work environment.

Criminal Background Check:For the safety of students, successful candidates will be required to submit a satisfactory Criminal Background Check with vulnerable sector screening (executed within the previous six (6) months) prior to the commencement of any employment duties.Applications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/WLSBLogin.aspx?returnurl=%2f by 4:00p.m. on Monday May 27, 2024

Job Code # 3753345

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Equity:

The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will: value, promote and encourage the hiring of staff from under-represented communities;

grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Boards obligations.Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Elena Alamiie, Supervisor of Staffing and Recruiting

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.