Position:Temporary Supervisor of Accounting - School Finances

Salary Range:Band 8 -$ 49.54 - $ 59.08 an hour + 4% vacation pay

Location:JWS - 2050 Guelph Line, Burlington, Ontario

Work Schedule:35 hours/week

Effective Date:July 22, 2024 - July 22, 2025

Position Summary:

Reporting to the Manager of Accounting - School Finances & Risk Management the Supervisor of Accounting - School Finances provides guidance, training and support to schools to ensure policy compliance, accuracy of records and analysis of school generated funds reports and school decentralized budgets.

The Supervisor of Accounting - School Finances is also responsible for the supervision of the Supervisors - School Business in the Secondary panel in collaboration with school Principals.. The Supervisor of Accounting - School Finances must act as a key resource in providing advice and instruction to schools administrative staff, third party financial services and software providers, vendors, auditors and other external stakeholders. The Supervisor of Accounting - School Finance is also responsible for the implementation, maintenance and security of systems used for financial transactions and reporting in coordination with the Manager.

Key Responsibilities Responsible for the planning and execution of processes and overseeing the financial work performed in schools using accounting training and expertise to ensure that internal controls and procedures are in place and being followed to mitigate risk and ensure efficient and effective operations

Coordinates the collection, administration, consolidation and analysis of school generated funds financial reporting for year-end management, Ministry reporting purposes and identification of unusual patterns and activity. Coordinates year-end reporting of Boards annual Charitable Information Return

Implements, promotes, and provides user support and reporting for the Boards Financial systems including Sparkrock (NAV), eBASE, School Cash Suite and community portal using technical training and accounting expertise

Reviews existing procedures and processes to ensure continual efficiency and effectiveness and compliance with Public Sector Accounting Board Standards (PSAB), legislative requirements of the Canada Revenue Agency (CRA), Ministry of Education, Ministry of Finance etc. and uses training, experience and professional judgment to design and implement new or updated processes and procedures

Prepare annual school budget allocations using data from a variety of sources and analyze impact of proposed changes to the school budget allocation model.

Work collaboratively with school staff, Superintendents, School Council members and external stakeholders on special events and school projects to ensure all HDSB policies and procedures are adhered to and decisions align with HDSBs mission and values

Ensure adherence to Administrative Procedure on Charitable Donations and regulatory requirements for donations to the Board

Manages talent and financial resources to ensure they are being used effectively by using leadership and management skillsSupervisory Responsibilities: Supervisors - School Business (Dual Supervision with School Principals)Minimum Qualifications: A University degree

5 years of related work experience in Accounting or Finance role

2-3 years in supervisory role

Chartered Professional Accountant (CPA) designation

Knowledge of Public Sector Accounting Board Standards

Knowledge of Canada Revenue Agency (CRA) Donation and Commodity taxes (HST) requirements

Advanced proficiency in Microsoft Excel

Understanding of software functionality and data management

Knowledge of internal controls and experience with designing and managing internal controls

Valid Drivers License and access to vehiclePreferred Qualifications Bachelors of Commerce, Accounting or Business

5-7 years of work experience in a Supervisory role in the Public Sector of Accounting or Finance

3-5 years of experience working with Public Sector Accounting Board Standards (PSAB)

Additional courses in School Board Administration at a University Level

Project management skills

Advanced proficiency in Microsoft Office and Google Suite

Experience with month-end and year-end proceduresApplications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/WLSBLogin.aspx by

4:00 p.m. on Friday June 14, 2024

Job Category: Management & Professionals - Job Code # We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Equity:

The Halton District School Board recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of and respond to a diverse population. The Board is committed to providing a workplace environment that is fair and equitable to all.

In our efforts to ensure an inclusive, diverse and representative workforce, we will: value, promote and encourage the hiring of staff from under-represented communities;

grant first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. Where a collective agreement or terms and conditions govern the hiring or promotional process, this will be done in a manner that is consistent with the School Boards obligations.Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Elena Alamiie, Manager of Staffing and Recruiting at alamiiee@hdsb.ca.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.