Position:Temporary Senior Analyst - GIS Planning

Salary Range:Band 6 - $ 41.55 - $ 49.55 an hour + 4% vacation pay

Location:J.W. Singleton Education Centre- Business Services Department

Work Schedule:35 hours/week, 12 months/year

Effective Date:September 3, 2024 - September 29, 2025 (possibility of extension up to 18 months)

Position Summary:

The Senior GIS Planner manages, updates, and maintains Board geospatial data while streamlining data processing workflows and providing custom mapping solutions for Facility Services and Planning and other departments throughout the Board. They deliver spatial and data analysis outcomes to aid in decision making and accommodation planning for the Board. The Senior GIS Planner provides leadership in the maintenance of SPS and GIS databases including the management of student enrolment and operational data for student yields and projections, and ensures that the distribution of information is in keeping with the applicable privacy laws and or data licensing agreements. The Senior GIS Planner is also responsible for leading the yearly update of the Boards Long-Term Accommodation Plan, the primary strategic plan for student accommodations and dissemination of school facility information.

Key Responsibilities: HDSB Long-Term Accommodation Plan (LTAP) Development and Deployment

Responsible for coordinating with Senior Planners and Facility Services staff to complete the collection, validation, and preparation of data for enrolment projections, population statistics, facility statistics, priority projects, and Key Performance Indicators (KPIs) of each Planning Area profiles.

Responsible for the review, formatting, and editing of Boards Long-Term Accommodation Plan (LTAP) for public access and usage.

Work with the Planning Analyst to guide the development of online resources and tools to improve accessibility of documents. Responsible for the creation and maintenance of complementary online maps and applications for the document, as well as tools to improve public engagement with the LTAP.

Responsible for the creation and curation of figures and graphics for the plan, and liaises with the strategic communications department to ensure the document and its components are accessible for the target audience and align with Board branding.

Management, collection, maintenance of sensitive datasets of the Boards Facility Services and Planning departmental database.

Collects data specifically related to HDSB and schools such as school boundaries, student data, streets, property parcels and new residential developments.

Coordinates the retrieval of regional birth data and disaggregate data based on Board specific geographies to assist Senior Planners with enrolment projections.

Collect and manage data necessary to HDSB Planning operations through partnerships and data sharing agreements with regional / municipal governments and other partners to acquire and access pertinent data, such as: air photos, street line maps, and regional birth data.

Responsible for reviewing license agreements, data sharing agreements, and other contracts related to the Boards geospatial tools to ensure the agreements are carried out.

Participates in regional School Planning Software and GIS user groups to discuss projects, data availability, GIS development, training sessions, software improvement and upgrades. Spatial and Data Analysis.

Performs specified analysis and graphically displays results. Analysis includes examination of boundary changes and school closures/openings on school populations, spatial densities of population, and transportation maps.

Integrate Facility Services and Planning databases with geographic databases for board staff and public use, and perform monthly and quarterly data maintenance (streets, land parcels, MPAC, facility inventory data, student data).

Retrievers monthly student information for the Board student information system in collaboration with IT, and is responsible for the collection and calculation of monthly enrolment for all schools. Also responsible for

Populating most recent student information into the Boards student projection systems for use by the Senior Planners.

Geocoding students addresses to assist with generating student list of in/out of catchment analysis for use by school administrations, and for the Boards student projection system.

Responsible for creating and managing sensitive student location and enrollment datasets for Planning Services, and integrating that information with other datasets, such as MPAC and Census Canada data with land parcels and other Board geographic features.

Prepares biannual pupil yield analysis for new residential development to assist Senior Planners to complete the Boards enrolment projections and future growth trends and determine future pupil accommodation needs.

Respond to mapping and data requests from schools, community, and central administration, while ensuring the final products are accurate and correct.

Complete home-to-school distance calculations and validations on behalf of Halton Student Transportation Services (HSTS), which will provide a final determination on a students transportation eligibility.

Creates models for repetitive tasks to improve efficiency and effectiveness for data sharing and production and/or adapt to latest software capabilities, unlocking additional time for other Board priorities.

Responsible for managing the physical collection, or assisting the appropriate staff, of site data to supplement data gaps in the Boards Facility Inventory. This may require the use of a drone to capture aerial photography, and/or geo-locating tools to capture the specific location of site features.

Responsible for the dissemination of Facility Services and Planning data internally and externally.

Leads specific data analysis and mapping requests as needed from internal and external teams including internal departments, HSTS, and municipal agencies.

Creates and maintains online maps and applications for the Facility Services and Planning team for public and board-wide use for displaying public-facing maps for boundary reviews, catchment boundary updates, and accommodation planning updates using ArcGIS Online Apps including Dashboards, Experience Builder, StoryMaps, FieldMaps and QuickCapture.

Requires innovative use of available technologies to create tools that best engages the end-user to access the necessary information in a clear and concise manner, and improve work flows.

Work collaboratively with Facility Services members responsible for Facility Inventory Information, and review, update, and implement data management strategy of the Boards key databases and dissemination strategies.

Represent the Board in communications with the public on matters of enrolment and catchment boundaries, and relay information on enrolment policies and procedures in a clear, concise, and respectful manner when answering inquiries.

Qualifications: Bachelor's Degree in Geography or Planning or related discipline

Masters degree in geography or planning or related discipline preferred

3 years related experience, 5 years related experience preferred

GIS certification

Minimum Required:

Must be fluent in ESRI Products (ArcGIS Desktop, ArcGIS Pro, ArcGIS Online, ArcGIS App Builder), and other GIS software;

Proficiency in Microsoft Office (Word, Excel, and PowerPoint)

Google Suite (Gmail, Drive, Sheets, Slides, Meets, etc..)Preferred Requirements: Knowledge of Aspen Reports and Student Information System environments;

Adobe Creative Suite products (InDesign and Illustrator); Knowledge of AutoDesk products; Drone Pilot License;

Proficiency in Paradigm Shift Product Suite (Student Projection Software; Staffing+); knowledge of GPS collection tools

Data manipulation and organisational skills preferred

Data synthesis and analysis skills preferred

Webpage Maintenance (sharepoint) preferred

Applications, along with your resume and other supporting documents must be submitted through Apply to Education https://hdsb.simplication.com/ by 4:00 pm on Friday August 2, 2024

Job Category: Management & Professionals - Job Code# 3802793

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs. Applicant Self Identification Questions:

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSBs Teacher Hiring Practices Administrative Procedure, HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSBs Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, Operation of Schools General) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants additional experience, lived experience, skills, backgrounds and perspectives; and

granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities. We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Elena Alamiie, Manager of Staffing and Recruiting at alamiiee@hdsb.ca.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.Wellness:

The HDSB is committed to providing a respectful and healthy work environment.