CUPE Local 2512

Administrative Assistant Guidance/SAS (Secondary) Level 4

Specifics on location/schedule identified below Job Posting C-2024-15

Seniority is a determining factor The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 50 schools (Kindergarten to Grade 12) across the Waterloo Region.The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Boards hiring processes.General Description of Duties: Greet and direct parents and students to relevant information, staff and resources and field phone calls.

Accept and process all registrations as well as follow procedures for student departures.

Compile, maintain and file records and reports such as student records (i.e., O.S.R.s,etc.).

Set up student/counselor appointments and book conference rooms.

Track students and compile transition statistics on student enrolment and retirement records.

Process correspondence and Aspen reports as required, and maintain confidential information.

Maintain student information in student information system.

Maintenance of records including filing., i.e., OSRs, transcripts, college and university applications, legal and court documents, transportation lists, concussion Return to School plan, etc..

Generate transcipts as needed; prepare and co-ordinate correspondence, lists, charts, handouts, etc., as requied by the department staff or requested by other parents, other agencies, etc.

Complete any assignments delegated by the Administrative Assistant Lead as needed.

Operate general office equipment.

Administrative assistant duties as required with academic ceremonies including Awards, Graduation and all others.

Additonal duties as assigned by the Principal or Administrator responsible for overseeing Guidance.

Job Requirements: Two (2) year college diploma in either Business Administration or Office Administration.

1-2 years similar work experience.

Ability to work independently and as a team player and multi-task.

Ability to communicate effectively with external and internal contacts.

Ability to work tactfully and diplomatically when approached by students and parents.

Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines.

Advanced level knowledge and demonstrated ability in Word, Excel and Publisher software.

Demonstrated knowledge and ability in Aspen or similar relational database (ie., Trillium) would be a definite asset.

Working knowledge of the Internet and Outlook would be a definite asset.

Hourly Rate: $26.53 $27.97 per hour Hours of Work: Permanent Full-time, 35 hours per week

Work Schedule determined by the AdministratorWeeks/Year: 12 Months/YearLocation: St. Benedict Catholic Secondary School, Cambridge, ONEffective Date: As soon as possibleApplications will be considered in the following order:

Qualified permanent CUPE Bargaining Unit employees, with seniority.

Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.Application Process: Internal Applicants:

Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.comApplytoeducation assistance, contact 1-877-900-5627 (Monday Friday, 7:30 am 7:00 pm EST.)In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application. Incomplete applications may not be considered. Applications will be accepted up until 4:00pm on April 17, 2024 Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/ The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups. Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included. To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Boards Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381. The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.