Posting: Human Resources Administrative Coordinator

Classification: Excluded Level 3

Hours/Shift: 40 hours/week Monday to Friday, 12 months

Location: Catholic Education Centre

Start Date: As soon as possible

Closing Date: Open until filled

The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.

Requirements and Competencies Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration

Minimum 2 years of similar and progressive work experience in a human resources generalist role

Highly proficient in the use of computer applications such as Microsoft Office, Google Applications, and other information management tools

Fluent in English oral and written communication

Working knowledge of Human Resources practices and employment legislation

Strong organizational, time management and interpersonal skills to address heavy peak period work activities

Clean criminal record check

Strong problem-solving skills and proven ability to exercise sound professional judgment, especially regarding confidential/sensitive matters

Ability to work in a fluid and challenging work environment with changing deadlines

Ability to communicate in a sensitive, courteous manner with employees, co-workers and the general public

Ability to deal with sensitive and discretionary matters and maintain strict confidentialityJob Responsibilities and Activities

Reporting to the Director and Deputy Superintendent - Human Resources, the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including: Provide confidential administrative support to management:

Prepare confidential documents and correspondence

Compose and/or assist in the preparation of letters, contracts, reports and onboarding documents

Extract data from information system and prepare reports as required

Manage personal records for all Division employees

Process HR documents and forms

Assist in the administration of the group employees benefit plans and Public School Works training program

Assist in the coordination of the staff recruitment function including:

posting of vacant positions

receipt and sorting of applications

scheduling interviews

preparing interview packages

communication with candidates

onboarding of new employees

Maintain log of critical dates for employee status changes such as evaluations, probations, promotion or contract termination

Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions

Liaise with other departments, schools and external agencies

Assist in the organization and coordination of events and activities such as:

Long Service Awards

Year end events

Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet, MS Office and Google Suite.