TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

Invites applications for the position of:

Executive Assistant to Superintendent - Human Resources Services

Start Date: April 29, 2024

SalaryBand 3 - $62,660 - $73,303

Hours: 35 hours per week

Worksite : Lindsay Education Center

Posting #:MM-2024-04-15-04

Trillium Lakelands District School Board (TLDSB) encompasses the municipalities of the City of Kawartha Lakes,

Haliburton County, and the District Municipality of Muskoka. With approximately 16,000 students, TLDSB has 41

elementary schools, seven secondary schools, and six Adult and Alternate Education Centres.

Reporting to the Superintendent of Human Resources Services, the Executive Assistant - Human Resources

Services is responsible for supporting all areas of the Superintendents portfolio. The position requires flexibility

and the ability to prioritize key actions while supporting the Superintendent as well as the Senior Manager and

District Principal of Human Resources Services with portfolio-related project and event management; responding

to information requests for both general and confidential information; attending meetings either as a participant

or as a recorder of minutes, communicating next steps and future meeting dates to participants and providing

clerical and administrative support. Additionally, this position is responsible for maintaining Police Records

Checks and ensuring Annual Offense Declarations are completed, along with managing Student Teacher

Placements for the Board.Overall the incumbent in this position will contribute to student achievement and the TLDSB Mission Statement

by ensuring that the Superintendent is regularly informed with accurate and current information that will enable

them to make the best possible decisions for staff and students.Primary Responsibilities include:

Department Specific Organization and Tasks including:

? Policy and Procedure Reviews

? Drafting Memos, and other communications

? Ensuring Accessibility for Ontarians with Disabilities Act (AODA) compliance within the HR Services

Department along with Board wide reporting responsibilities;

? Responding to requests for short-term leaves;

? Co-ordinating the inclement weather and exceptional circumstances process.

Project / Event Management including:

? Tracking expenses related to department budget;

? Meeting support, including minute taking, catering, communication with participants, drafting agendas,

room bookings, and follow up;

? Assisting with the Boards professional development program as required;

? Drafting reports and presentations.Communications - Internal and External:

? Receiving and directing correspondence (phone calls, emails, in-person communication) in a

confidential and respectful manner;

? Liaising with community partners including Federation and Unions\

Budget Management:

? Tracking of all expenses related to department budget;

? Processing requisitions and invoices;

? Meeting Ministry reporting deadlines as needed;

? Attending to due dates and timelines

.Support for Superintendent including:

? Clerical support;

? Collecting and compiling data;

? Department hiring support;

? File management in adherence to Records Retention Policy and Procedure

.Education:

? 2-year Office Administration - Executive (Certificate) at the Community College Level

Experience:

? 5 years experience in progressively responsible clerical / administrative positions

? Human Resources and/or School Board experience preferred

Knowledge/Skill/Ability:

? Strong organizational skills along with tact, discretion and awareness of confidentiality;

? Strong communication skills, both written and oral.

? Strong interpersonal skills;

? Ability to work independently as well as collaboratively within a team environment;

? Strong computer skills with high proficiency in word processing and spreadsheet applications as well as

records management.

Working Conditions:

? Office building working environment

? Frequent amounts of concentration, attention to details, visual exertion, and keyboarding

? Pressure to meet deadlines, and deal with interruptionsQualified applicants are asked to submit a cover letter and resume quoting posting #MM-2024-04-15-04 no

later than 4 p.m. on Friday, April 19, 2024 to Traci Hubbert, Superintendent of Human Resources Services

to the attention of Wendy King at wendy.king@tldsb.on.ca.

Please be advised that as a condition of employment the successful candidate will be required to provide the

following documentation to Human Resources Services:

? An original copy of a valid Police Records Check with a Vulnerable Sector Check dated within 6 months

prior to the date of hire;

? Proof of post secondary education qualifications (e.g. original post secondary diploma / degree with seal

or a copy of a certified post secondary transcript.)

Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of

equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and

welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a

member of a marginalized group.

The Trillium Lakelands District School Board would like to thank all respondents; however, only those selected

for an interview will be contacted.

Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation for a disability during any stage of the recruitment process, please contact the

Principal/Supervisor to whom you are submitting your application.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is

being collected under the authority of the Education Act and will be used for employee recruitment and selection

purposes.