External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (Permanent) ESP employee, you must apply to the Internal Posting.

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

DELF Administrative Coordinator

100%, Regular, 35 hours per week

12 Months Per Year

ESP Level 7 - $48,803 - $62,947 per annumReporting to the System Principal, Program and Learning (DELF Lead), the DELF Administrative Coordinator is responsible for supporting the administration of the Grade 12 French proficiency test, including communications, scheduling, database and spreadsheet management, and materials production. This position liaises with internal and external clients to maximize and facilitate participation of eligible students over the course of the year. Ability to use Excel (advanced features) is a required function of the job. The DELF Administrative Coordinator will also perform general office duties, which includes but is not limited to, ordering and distributing office and equipment supplies, preparing/drafting correspondence, scheduling appointments and maintaining calendars, bundling and tracking of materials distributed to schools, and other tasks as assigned by the System Principal. Flexibility to alter time and location of work during DELF oral interviews (e.g. Wednesday through Sunday) is required. Qualifications At minimum, Office Administration Diploma and 4 years of experience in an office environment with advanced computer skills. A four year undergraduate degree in Social Science or Business is preferred.

Advanced fluency in both English and French (Oral and Written).

Experience using on-line scheduler or similar application.

Advanced skills (e.g., use of pivot tables, vlookup, functions etc.) in the use of spreadsheets, databases, and other systems, including the ability to manipulate multiple databases, create mail merges and manage an on-line scheduling system.

Communication skills including oral and written fluency in English and French, required in order to provide and clarify information to internal and external clients (including parents, teachers, students, etc.) on testing requirements and the registration process.

Excellent organization skills and high coordination skills required to manage registration process and large volume of candidates for DELF testing, including arranging for assessors, confirming candidates for testing dates/times; and ensuring sufficient space at the testing sites.

Ability to work independently and with minimal supervision.

Must be able to adapt to changes in schedules, and is flexible during peak testing periods. During DELF administration, work weeks will shift from a Monday to Friday schedule to a Wednesday to Sunday schedule. Application Process Applications will be

considered in accordance with the ESP Collective Agreement, in the following

order:

1. Applications

from Regular full-time and part-time employees within ESP bargaining unit are

given first consideration. (Internal Posting)

2. Applications

from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)

3. Applications

from External candidates (including Board employees that do not belong to this

bargaining unit) will be considered only if applications from 1 & 2 have

been exhausted.If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration. The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.If you are not

a Board employee and do not have an existing ATE account , you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume. Personal information is

collected pursuant to the Education Act and will be used to determine the

eligibility for employment with the OCDSB. Questions about this collection

should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,

Ontario K2H 6L3.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity. If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time. EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER