Part-time hours between December and June 2022
Full-time hours between May 2 September 2, 2022
Camps at Appleby College provide co-educational opportunities to develop and advance skills, and to promote interactive skills among participants. Appleby provides excellence within each camp through the use of superb facilities and instruction. In all our programs, we emphasize individual development, participation, co-operation and fun! Applebys scenic 60-acre campus offers outstanding academic, art and athletics for all its Camps.
Campers at Appleby experience an exciting week of discovery, friendship, sports and fun! For more information, including a complete listing of all camp programs offered, please visit: Appleby College Camp Programs
The Camp Programs Coordinator is responsible for the organization and execution of all daily administrative tasks associated with the operation of the Camp Office. Provides unmatched customer service while maintaining all Camp Office phone & email correspondence, camper registration/attendance, scheduling rooms/groups, maintain staff schedules, invoicing and various other duties. Acts as a liaison between families and Appleby Camps providing information and resolving problems.
Specific Accountabilities (Pre-Camp Planning):
Ensuring all Covid-19 Safety protocols and Government regulations are being followed Responsibilities would include 1.5-2 weeks (approximately) of pre-summer work of camp planning, organizing and purchasing supplies
Monthly Senior Staff meetings December through June
Manage and problem solve issues with campers, parents/guardians, staff and volunteers
Responsible for the preparation and coordination of registration sheets/special attention forms, camp attendance, sign-in/out, drop-off/pick-up list for campers
Coordination of Bus Schedules, bus monitors and administration
Assist Camp Director in coordination additional marketing and communications materials to enhance the camper/parent experience
Reception duties include main camp phone (ext. 113), visitor/parent/camper reception, general inquiries and pre- Coordinate communication response in the event of a crisis according to the Appleby Camps safety policies and emergency procedures
Responsible for assisting with customer service training on all office duties
Maintains Camp Brain database & registrations, resolving customer issues
Coordination with other Senior Staff to ensure all documents are completed prior to July
Assist with Camp Fairs, attend monthly Senior Staff MeetingsSummer Camp Program (July, August)
In addition to above accountabilities, during summer duties also include: Responsible for all camp-in-session communications: emails, letters, etc.
Coordinate communication response (via radio/phone) in the event of a medical emergency or crisis according to the Appleby Camps safety policies and emergency procedures
Ordering of all office and equipment supplies for the camp and maintaining an on-going record of usage
Sorting, distribution and forwarding of incoming/outgoing messages/mail for campers and staff
Coordinate with Camp Staff of weekly progress reports and birthday cards
Maintain positive relations with campers, parents and other staff
Follow all camp procedures and policies to include Applebys Mutual Respect policy
Photocopying, organization and distribution of all camper information, thank you letters, updates including printing, filing and mailing
On-going creation & maintenance of the Camp Programs instruction manualPost Camp Review Debrief session after Summer is completed
Suggestions/ideas/improvements for the following season
Create Lessons Learned / best practices documentationKnowledge, Skills & Technical Ability: 2-5 years previous administrative experience
Must have strong multi-tasking and problem-solving abilities in a fast-paced, customer service oriented environment
Demonstrated ability to handle emergency response
Relevant work experience coordinating/directing staff, supervising camps and/or teaching experience in camp, recreation or educational environments
Experience with Appleby Camps an asset
Energetic and enthusiastic
Demonstrated strong administrative frontline work experience
Valid Standard First Aid and CPR C (certified on, or after Sept. 2020) and experience dealing with minor first aid for children ages 4 15.
Strong time management, organization and prioritization skills
Ability to meet deadlines without compromising the quality of work
Knowledge of computer software programs including Microsoft Outlook, Word, Strong Excel skills, Camp Brain, Access databases.Workplace Requirements: Successful candidates must attend the required training sessions from Attend mandatory training June 3 5, 2022, June 18, 19, 2022
Part-time pre-camp prep work to be completed from December 2021 includes: Monthly Evening Meetings Dec, Jan, Feb, Mar, April (Exact date/time TBD) and Individual homework
Full Time Contract May 2 Sept. 2, 2022
Leading program breakout sessions during Staff Training Weekends Friday June 3 5, & June 18 -19, 2022
As a condition of employment, a criminal record check with a vulnerable sector screening is required.
Valid drivers license required.Appleby College Camps and Academies provide the highest quality of instruction to campers in a fast paced and challenging work environment. Compensation is dependent on experience and qualifications.
While all applicants are thanked for their interest, only those chosen for interviews will be contacted.
Please apply online by Monday, November 1, 2021 via https://www.appleby.on.ca/jointheteam/currentoppor...
Appleby is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process.