Administrative Assistant - Human Resources (Term)

Non Affiliated Level 2COMP # 3738541 - Human Resources DepartmentUnder the direction of the Team Lead - Human Resources Coordinator, the Administrative Assistant provides a broad range of administrative services to assist with the effective operation of the Human Resources department.

Key Accountabilities Include:

Advertising and coordinating long-term occasional contracts and occasional teaching vacancies, including scheduling interviews

Providing support to the HR Officers and the Team Lead

Organizing, compile and manage information for staffing and recruitment

Receiving and Reviewing Pastoral Letters and Evaluations

Processing hiring documentation and related correspondence

Preparing data for various reports and summaries

Maintaining support documentation for various processes

Liaise with Principals, staff and other departments to assist with HR initiatives as directed

Performing other administrative duties as assigned

Required Qualifications:

One year of post secondary education

3 years of administrative experience

Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management

Demonstrated attention to detail

Excellent organizational and communication skills

Strong analytical and time management skills

Ability to create and maintain strong working relationships with stakeholders

Individuals who possess an equivalent combination of education and experience may also be considered

In addition, the following will be considered an asset:

Completion of a post secondary degree/diploma/certificate in a related field

Experience with HR processes and databases

Experience with Apply To Education

Experience with Laserfiche

Previous school board experience

This is a full time (1.0 FTE) temporary assignment with an anticipated start date of approximately May 13, 2024 with an anticipated end date of March 28, 2025. The annual salary range for this role is $46,501 - $56,734 plus 4% in lieu of vacation, prorated to the duration and FTE as applicable.How to Apply:

Applicants are required to apply through the ApplytoEducation (ATE) platform by 5:00 pm on May 7, 2024. If you do not currently have an ATE account, you will be prompted to create a free account and upload your resume and cover letter.

The OCSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.Interviews:

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. If selected for an interview, you will receive an email including the interview date/time, location and process details. Incomplete applications will not be considered. Candidates are reminded to please also check their spam folder for messages. Interviews are anticipated to take place immediately following the closing date.

About the Ottawa Catholic School Board

The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canadas capital city, Ottawa ranks among the world's most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples. We extend our respect to all First Nations, Inuit and Mtis Peoples for their valuable past and present contributions to this land.

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact Tessa Shewen in the Human Resources Department via email at tessa.shewen@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authorization: In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Protection of Health Information Protection Act. This information is collected under the legal authority of Section 265(1)(d) of the Education Act as amended, and may be used as necessary for some or all of the following principal administrative purposes related to: The Ottawa Catholic School Boards operation, school programs and educational services, student records, and Ministries of the Government of Ontario. The Boards Notice of Collection Use and Disclosure & the Protection of Privacy Policy support document entitled Privacy and Information Management of Personal Information may be viewed on the Boards website at www.ocsb.ca. Please contact your school Principal with questions, and/or the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Phone: 613-224-2222 | info@ocsb.ca