Human Resources Information Systems (HRIS) Officer - Term

Human Resources Department

Non Affiliated (Level 4)

COMP #

Under the direction of the Coordinator of Operations, the HRIS Officer is responsible for all automated Human Resources functions. Specifically, the Officer develops and implements new approaches and procedures for automated data, prepares reports, provides support and training to staff and performs other duties, as assigned by the supervisor.

Key Job Accountabilities:

Develop, implement, and refine automated data processes and reporting

Analyze and optimize HR software applications and processes

Troubleshoot software issues and drive continuous improvement

Collaborate with stakeholders on information processing

Create and manage data reports using SQL and reporting tools

Statistical analysis and reporting

Ensure compliance with ministry guidelines

Collect, verify, and submit mandatory reports

Implement IT system changes related to collective bargaining agreements

Provide training and support for software upgrades

Offer ongoing technical support for current and new systems

Document process changes and participate in team meetings

HR system patch testing

Performs other duties as assigned by the Supervisor

Required Qualifications:

Diploma or degree in a relevant field

5 years related experience

Excellent communication skills for interacting with staff and building relationships

Strong HRIS expertise and proficient in HRIS and similar software applications

Experience generating reports and recommending improvements on FTE structures

Proven HR software experience

Comfortable with learning new HR technologies

Proficiency in report building tools and advanced MS Office/Google Suite applications

Ability to prioritize, manage workload, and work independently or collaboratively as part of a team

Strong analytical and problem-solving skills

Excellent decision-making abilities

Equivalent combination of education and experience may be considered.

In addition, the following will be considered an asset:

Experience working in a school board

Experience in unionized workplaces

Experience with K212 HRP (Human Resource and Payroll Management), Crystal report writer, Applied to Education (ATE), LaserFiche(Repository and Forms), OnSIS, knowledge of the Employment Standards Act (ESA)

This is a temporary full time (1.0 FTE) position with a starting annual salary of $81,639 to be prorated to the FTE and duration of the assignment.

The approximate start date will be August 19, 2024 and anticipated end date of November 15, 2024.

How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform and ensure a cover letter and resume are included in the ATE profile. Interested applicants must submit their application by no later than 5:00 pm on August 2, 2024.

The OCSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. If selected for an interview, you will receive an email including the interview date/time, location and process details. Incomplete applications will not be considered.About the Ottawa Catholic School BoardThe Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canadas capital city, Ottawa ranks among the world's most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.

The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples. We extend our respect to all First Nations, Inuit and Mtis Peoples for their valuable past and present contributions to this land.

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact Tessa Shewen in the Human Resources Department via email at tessa.shewen@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authorization: In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Protection of Health Information Protection Act. This information is collected under the legal authority of Section 265(1)(d) of the Education Act as amended, and may be used as necessary for some or all of the following principal administrative purposes related to: The Ottawa Catholic School Boards operation, school programs and educational services, student records, and Ministries of the Government of Ontario. The Boards Notice of Collection Use and Disclosure & the Protection of Privacy Policy support document entitled Privacy and Information Management of Personal Information may be viewed on the Boards website at www.ocsb.ca. Please contact your school Principal with questions, and/or the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Phone: 613-224-2222 | info@ocsb.ca