Administrative Assistant to the Superintendent

The primary responsibility of this 12-month position is the provision of secretarial and administrative support services to the Superintendent of Schools (CEO). This excluded position requires superior secretarial and computer application skills as well as excellent written and oral communication skills together with highly developed organizational and interpersonal abilities. Work is performed independently, with limited direction and requires the utmost in confidentiality and diplomacy.

Roles and responsibilities will include the following: Provide executive secretarial and administrative support services to the Superintendent

Maintain records/files for the office of the Superintendent

Process minutes of committees/district meetings/projects as directed by or under the responsibility of the Superintendent

Coordinate and assist in the arrangement of schedules, travel, in-service activities, meetings, correspondence and other similar aspects of this responsibility

Maintain communication and contact with all staff who report to the Superintendent

Use initiative in dealing with matters involving communication with parents, employees and others under the direction of the Superintendent

Conduct basic research and prepare statistical/financial reports, charts, diagrams and spreadsheets, as required

Maintain the content and design of the district-wide media services and district templates

Build and maintain effective office systems

Compose, edit, format and proofread written materials/correspondence

Liaise with the Ministry of Education and Child Care staff and submit required reports

Liaising with Ministry and community officials, as well as School District staff, trustees and the public

Project Management data/analytics SharePoint, Power BI as required

Ministry contact re: Data collection 1701, 1601, SharePoint, BCeID, FSA, Student Learning Survey, District/Authority Scholarship

Handling and distributing confidential information

Maintain confidentiality in all aspects of these responsibilities

Other related responsibilities that may be assigned by the SuperintendentQualifications: A minimum of Grade 12 or equivalent

Successful completion of an Office Administration Program (Certification) or equivalent knowledge and experience (testing may be required)

Keyboarding 55 wpm (testing may be required)

Strong technical skills and abilities in the Microsoft Office Suite and successful completion in the following courses (testing may be required):

Microsoft Word Advanced Course

Microsoft Excel Advanced Course

Proven skill/ability developing complex spreadsheets using Excel (testing may be required)

Proven skill/ability drafting written communication for various purposes (testing may be required)

Experience with various office equipment as required, including fax and photocopier

Experience with graphic design (Canva) is considered an assetCharacteristics: Willingness and ability to learn other programs, as needed

Proven ability to work in a highly active environment

Proven ability to work effectively as a member of a team as well as individually

Excellent Human Relations skills

High degree of initiative

A professional attitude

Good judgement

Ability to set priorities and organize multiple tasks

Proactive and work well under pressure

Strong team playerInterested candidates must submit a resume, complete with documentation, transcripts, credentials and/or experience, along with three (3) professional references with permission to contact each in confidence.

The successful applicant will be expected to commence duties at a mutually agreeable date.

Posting closes: 4:00 PM, Friday, October 25 , 2024

Please submit application to: Wanda Klics, Director of Instruction-Human Resources

School District No. 28 (Quesnel)

401 North Star Road, Quesnel, BC, V2J 5K2

Telephone: 250-992-8802

Email: sandybacker@sd28.bc.ca

(While the District appreciates the receipt of all applications, only short-listed candidates will be contacted.)

The Quesnel School District is an equal opportunity employer.