P lease note that this opportunity is open to all applicants (internally and externally).

Red Deer Catholic Regional Schools is seeking an ACCOUNTS PAYABLE ADMINISTRATOR for full time permanent employment.

Red Deer Catholic Regional Schools is an educational community for anyone seeking Catholic education. Within our 21 schools, our staff provides excellent teaching and learning for Pre-Kindergarten to Grade 12 students.

Staff in RDCRS make Christ known to students while encouraging all students to realize their full potential. Our division covers the city of Red Deer and the rural communities of Rocky Mountain House, Sylvan Lake, Blackfalds, Innisfail and Olds. RDCRS consists of approximately 1300 full time, part time and casual staff who provide quality teaching and learning experiences for approximately 10 300 students.

This employment opportunity is full time working Monday-Friday. The position could begin immediately.

Employees would additionally be eligible for:

Comprehensive ASEBP Benefit Package with benefits paid at 100%

Employee and Family Assistance Program

Group RRSP Matching Program

Health Spending Account

Access to Professional Development

15 days vacation annually

EDUCATION AND EXPERIENCE:

The ideal candidate will be able to work with minimum supervision in a team of three. Strong organizational, technical, communication and team skills are required. Confidentiality is important. The ideal candidate will need to be flexible and able to quickly adapt to change.

This position requires a good basic understanding of accounting principles. Successful completion of a bookkeeping course is an asset. Comfort with computer software programs and spreadsheets is required Google, Excel, Word. The Division uses PowerSchool and K-12 Accounting/HR/Payroll software.

The Ideal candidate for this role will do more than keep great records and process invoices. They will also develop working strategies for reducing paper and for refining/updating processes.

RESPONSIBILITIES AND DAY TO DAY:

Professional verbal & written communication skills in person, phone or email with staff, vendors & visitors; potential for periodic backup at main Reception desk.

Strong attention to detail and commitment to accuracy.

Maintain accounting controls by following policies and procedures

Process vendor invoices, purchase orders and receiving documentation and input on a timely basis ensuring accuracy of GST refund calculations.

Verify purchase orders for evidence of order placement, proper signing authority & completion

Maintain up-to-date vendor master file and reconcile vendor statements

Prepare weekly cheque/EFT runs

Issues Visa cards and administer the bi-weekly visa cycles ensuring completeness

Resource person for school staff for coding, general ledger and K12 queries

Administer and coordinate the issuance of cell phones and ensure the accuracy of the monthly Mobility invoice

Update Utility spreadsheets and administer online utility payments

Complete year-end procedures for Accounts Payable system

Coordinate with schools to collect unpaid school fees

Maintain files and reconciliations for IMR accounts, T4A reconciliation, Pre-paid & Capital Asset accounts

Create third party invoices as necessary

Monitor the general Payables email account in a timely manner

Administer photocopier copy usage invoices on behalf of division

Administer City Bus Passes & reconcile monthly billing

Prepare/maintain records for offsite storage annually

Audit School bank deposits & cashed cheques verification periodically

Willingness to take on other assigned duties as needed to support the Finance team.

Any of the above may be assigned to the successful candidate.

Schedule:

Monday to Friday - 8:30 - 4:30

Ability to commute/relocate:

Red Deer, AB T4N6N8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

In order to be considered for these positions, you must upload a current Resume and Cover Letter to the job posting you are applying to.The Cover Letter and Resume must be a Microsoft Word or PDF file.If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com

For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link:

https://rdcrs.ca/our-division/how-to-apply