Red Deer Catholic Schools is seeking a full time Secretary in our Maintenance Department.

We are a diverse school community that welcomes many families from around the world. A positive, kind, and patient disposition is essential when interacting and communicating with parents, students, and staff.

We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative, assist where needed, and be a committed member of the office team.

Coding & entering invoices

Coding & entering visas

Balancing maintenance staff timesheets, tracking vacation, sick, overtime, on call standby time and appointments

Collecting, submitting hourly timesheets for day people

Balancing IMR/CMR projects, entering details into VFA program

Monthly completion of special projects

Safety committee agendas, minutes, regular fire drills

Incident reporting

Organize staff training courses, conferences, membership registrations

Keep staff current in Hour Zero and Public Works training

Maintain the Maintenance calendar with staff leaves, projects, etc.

Assign work orders

Hire contractors as needed

Handle phone calls and emails from all through the division

Manage contractor keys, sign outs and returns

Assist with annual budget

Handle fire alarm, sprinkler, kitchen exhaust, kitchen suppression and fire extinguisher reports and certificates for the division

Manage nameplate orders, decal orders, paper products, office supplies, etc

Maintain multiple office binders

Track utility consumption and cost

File management - electrical and paper files

Help staff with requests as needed

Ensure job hazard assessments, vehicle inspections are completed

Create and maintain the on call calendar and oversee monthly maintenance shop inspections

Other duties as assigned

This employment opportunity is full time working Monday-Friday.

Employees would additionally be eligible for: Comprehensive ASEBP Benefit Package with benefits paid at 100%

Employee and Family Assistance Program

Group RRSP Matching Program

Health Spending Account

Access to Professional Development

15 days vacation annuallyIn order to be considered for these positions, you must upload a current Resume and Cover Letter to the job posting you are applying to.The Cover Letter and Resume must be a Microsoft Word or PDF file.If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com

For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link:

https://rdcrs.ca/our-division/how-to-apply