Posting: C2425/163 Description: Career Centre Coordinator Start Date: Dec 2, 2024 End Date: Dec 20, 2024

Posting Date: Nov 21, 2024 Closing Date: Nov 27, 2024 4:00pm

Location

Stelly's Secondary Position

Career Centre CoordinatorAssignment Type

Temporary Hours

25 DUTIES Composes routine correspondence (e.g. field trip letters) , revises and updates templates

Maintains office systems and provides existing spreadsheets, databases, reports and documents for the CP teacher and school administrators

Receives, processes and updates information for student applications, placements and related documentation in the student information tracking system

Prepares existing work experience contracts for students

Provides phone and personal reception services for the Career Centre

Schedules appointments and meetings (and sends reminders) for students and parents to meet with Career Program teacher(s) and/or counsellors, as well as for special career and Capstone activities Liaises with government agencies, community employers, school and district staff, students and the public to support initiatives already organized by the CP teacher

Supports and promotes new program implementations

Maintains Career Centre and Counselling websites (and any other related web-based sites) to promote the program/school and obtain student feedback.

Maintains currency of career topics for student information

Guides students to access information concerning career/college and university entrance information to students Assists in checking cross-enrolment packages and post-secondary institution (PSI) registration packages for completeness and processes as appropriate

Assists in the development and implementation of career events (e.g. schedules guest speakers from the local business community, colleges, etc. to present information regarding specific occupations) and publications including preparing letters, flyers, posters,

announcements (written, PA, video monitor, school newsletter, school website, social media, school bulletin boards etc.) Maintains a current and comprehensive occupational library including information on careers, employment prospects and trends and employment requirements and opportunities; obtains and circulates current college and university calendars

Maintains current lists and bulletins concerning scholarships and other financial aids available and provides assistance in completing application forms

Assists students with career centre materials, software support and equipment

Processes WEX12 Course Mark Entry, Course Registrations, and Course Withdrawals in Student Information System (e.g. MyEd).

Orients students to Career Center resources and services

Researches, orders and maintains Career Centre supplies and resources

Operates computer-based equipment and related software

Maintains familiarity with ministry and program requirements (audit requirements, Capstone (or new Ministry replacement) WEX, SSA, ITA, DCMS, SIP, etc.)

Liaises with Continuing Education School/s to assist with the career cross-enrolled process

Supports Learning Services Department and teachers who would like to access career information

Supervises students in the Career Center

Maintains site for current job postings, volunteer opportunities and unique volunteer placements and/or exchange programs (e.g. Lattitude, Encounters Canada, etc.)

Assists students in registering for program-related courses (e.g. Construction Training)

Informs CP teachers when students are deficient in their CP/Trade/Apprenticeship Requirements Provides cashier support in Cafeteria

Provides reception relief

Provides literacy/numeracy support by way of tracking, registering students, ensure students are registered through the key operator registers students for Lit/Num

Assessment support Performs other assigned duties that are within the area of knowledge and skills required by the job description. QUALIFICATIONS Grade 12

Specialized relevant skills (e.g. Microsoft Office, GSuite, Bookkeeping etc.)

Working knowledge of computer based hardware and software

Minimum word processing of 50 W.P.M.

Or an equivalent combination of training and experience. DESIRABLE SKILLS Ability to establish and maintain cooperative and effective working relationships with students, parents, SD 63 staff and other professionals, the public, businesses, post-secondary institutions, etc.

Ability to analyze situations accurately and adopt effective courses of action

Ability to guide, assist and encourage others

Ability to maintain the confidentiality of sensitive information

Ability to prioritize work in a busy environment often under pressure and under multiple demands

Knowledge of career and occupational resources, trends and opportunities

Knowledge of college and university entrance requirements and procedures

Working knowledge of BC Graduation requirements and Passport to Education

Knowledge of Industry Training Authority (ITA) website and how it relates to school age students

Knowledge of South Island Partnership Programs at Camosun college DATE

April 2023