Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a Full-time Secretary II with our Support for Students department. Elk Island Public Schools Central Services building is located in Sherwood Park, at 683 Wye Road. Providing services for the Division, Central Services is comprised of eight departments, in addition to the Board of Trustees. The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students and Information Technologies. Central Services is staffed by 190 employees.

Starting immediately

32.5 hours per week (6.5 hours per day)

EIPS offers a comprehensive benefits package

Open to Internal and External Applicants

Click on Sign in With Employee Email to be considered an Internal Applicant POSITION SUMMARY

This position provides administrative support to the Directors of Instructional Services, assisting with resource development, consultant teams, and department initiatives.

KEY DUTIES & RESPONSIBILITIES Support Instructional Services and related projects

Edit and format resources for teachers and students

Manage Elk Island Public Schools' SharePoint sites

Coordinate calendars, meeting agendas, notes, and project timelines

Communicate clearly with cross-functional teams

Organize, retain, and manage documents

Draft correspondence for internal and external stakeholders

Track and communicate project deliverables; create and follow up on action items

Other duties as assigned

EDUCATION AND EXPERIENCE

Education High School diploma, supplemented by related courses

Coursework in administrative support an assetExperience Minimum of one (1) year of related experience in a school or office environment

A high level of understanding and experience with Microsoft Office 365 and SharePoint would be an assetEquivalencies will be considered.

KNOWLEDGE, SKILLS AND ATTITUDES

The successful candidate will demonstrate the following qualities in line with Elk Island Public Schools Quality Practice Standards for Classified Staff:

Job Knowledge: Proficiency in Microsoft 365, SharePoint, and Teams

Ability to learn Division-specific tools (e.g., Permission Click, Unified Talent, Spend Dynamics)

Attention to detail in editing and formatting resources

Commitment to continuous professional development

Organization and Personal Management: Initiative and independence in managing tasks

Strong prioritization, time management, and punctuality

Efficient project planning and resource management

Adaptability in a dynamic work environment

Dedication to a safe working environment Teamwork: Effective, consistent communication with team members

Respect for others' perspectives and collaboration

Responsiveness to supervisor feedback and directives

Regular progress updates to the supervisor

Ability to build supportive relationships with colleagues Professional Attributes: Respect and value for each education community member

Handling sensitive information with discretion and confidentiality

Acting with integrity and fairness

Support for the vision, mission, and goals of Supports for Students and Elk Island Public Schools

For more information, please contact Kris Reid, Director, at 780-417-8182 or email kris.reid@eips.ca. Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

If you require assistance with the application system, please call Apply to Education at 1- 877-900-5627 or email info@applytoeducation.com.