THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x?m?k??y??m (Musqueam), S?wx_w7mesh xwumixw (Squamish) Nation, and s?lilw?ta? (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/. THE OPPORTUNITY: COORDINATOR, WELLNESS AND HEALTH AND SAFETY

Working alongside others in the Wellness and Health and Safety department, the Coordinator, Human Resources is a key part of the team carrying out the department vision of being a trusted K-12 employer focused on employee well-being. As the Coordinator, Wellness and Health and Safety, you will use your strong analytical and data management skills to create insightful reports and tools related to our wellness and health and safety program.

Reporting to the Manager Employee Wellness, the Coordinator, Wellness and Health and Safety is a key person of influence in attendance support programming, wellness initiatives, and the health and safety management system. Your regular duties will involve analyzing large volumes of data available through our human resource information systems (SmartFindExpress (dispatch), PeopleSoft, and OurHealth and other data sources. Your sound knowledge of benchmarking and best practice related to attendance record administration will serve you well in preparing accurate employee absence reports. You will frequently use your exceptional communication skills, tact and discretion in your work with supervisors, union representatives and employees. You will conduct various leaves assessment and communication, coordinate meetings, set up online systems, and support global communication initiatives for the department including web-based information. You will through your well-rounded knowledge provide administrative and planning support for a range of proactive health and wellness events and initiatives throughout the year.

With your interest in data analysis and wellness promotion, you will work to improve the employee experience through understanding data. You will get to utilize your human resources, occupational health and safety/psychological safety, customer service, or project coordination experience to work towards continual improvement in this area.

Ideally, you hold a 2-year post-secondary certificate that is related to human resources, wellness, Health and Safety, behavioural economics, or change management and have experience working in Human Resources with a similar large, multi-unionized setting. Your advanced skills in Microsoft Office products and considerable experience working with databases is a requirement of this job which is heavily reliant on your ability to develop efficient systems to analyze and summarize large amounts of data.

Responsibilities Review and analyze wellness and health and safety related data to generate informative summaries

Create summaries of data that can be used to clearly communicate with internal stakeholders

Regular interaction with all union groups

Prepare written updates on programs to communicate to various levels of the organization

Plan meetings and professional development opportunities

Support incoming Wellness, and Health and Safety Helpdesk inquiries

Support the delivery of wellness and health and safety presentations

Identify opportunities for improvements related to areas of wellness and health and safety based on system data

Support the Wellness and health and safety team system audits

Coordinating wellness and health and safety programs

Maintaining accurate records related to initiatives and programs

Communication and promotion of wellness and health and safety

Support employee experience initiatives

Ordering accommodation equipment or supplies

Supporting leaves evaluation and communication

Supporting initiatives related to attendance support program implementation and maintenance including data analysis and program coordination

Run absence reports for all employee groups and prepares analytical data

Work as a team member in Employee Services Division on the Wellness and Health and Safety Team

Provide employee file updates and recommendations to Coordinator, Human Resources or Manager, Employee Wellness

Interact on a case-by-case basis with individual supervisors, managers and administrators

Backfills and supports peak periods of demands with the Coordinator, Health and Safety

Schedules meetings, coordinates catering and equipment/room set up

Other duties as assignedQualifications You hold a minimum of 2-year post-secondary certificate in a subject area related to supporting people including human resources, wellness, health and safety, behavioural economics or change management

1-3 years related experience in human resource or wellbeing functionKnowledge, Skills & Abilities Experience in employee wellbeing, safety, human resources, human and organizational performance, behaviour economics, or change management

Your organizational ability allows you to effectively manage your time, prioritize demands, and administrative tasks

Comfortable in communicating with others in a respectful way when having difficult conversations

Advanced skills Microsoft Office suite, including Outlook, Excel, Word, PowerPoint, MS TEAMS, Power BI, MS Copilot

Human Resources Information Systems, (People Soft) and Case Management systems (OurHealth)

Advanced excel skills and analyzing large sets of data efficiently and accurately

Able to present data related information to others in an understandable way

Mathematically inclined to evaluate data using advanced excel features and integrations efficiently

Analytical and systems thinking with the ability to see the big picture and organizational impact

Demonstrated ability to present to others

Demonstrated ability to work independently and identify opportunities and take initiatives using strong analytical and problem-solving skills

Build and maintain good working relationships through strong communication and interpersonal skills

Able to exercise judgment with strictest attention to confidentiality and privacy

Able to balance competing priorities and know when to escalate issues to management

Adaptable and able to shift in a dynamic workplaceLevel of Responsibility: The Coordinator, Wellness and Health and Safety contributes independently to the Wellness and Health and Safety team with minimal supervision. They possess a broad perspective on the employee experience and take responsibility and accountability for programs integrity and maintenance at a level that supports the department vision.

Decision-Making Authority: This position is expected to be self-directed and takes on independent initiatives in coordinating the related program initiatives. The Coordinator, Wellness and Health and Safety has decision-making authority within the planning and coordination of program initiatives. They will raise and escalate issues beyond their authority to the Manager- Employee Wellness.

Physical and Sensory Demands: The physical demands are typical of an administrative position operating within an open office environment. They include but are not limited to, sitting, standing, walking, preparing documents for distribution, going to other sites in the district, using a phone, taking handwritten notes, using a computer for most tasks and related office equipment, filing documents, and making copies. Periodically there is lifting and public speaking requirements.

Working Environment: The Coordinator, Wellness and Health and Safety works in an open office environment. They will be exposure to potentially emotionally charged experiences and/or interactions with employees who can be upset, frustrated, unstable, or unpredictable due to a variety of conditions or the context. The role involves minor physical or psychological safety risk and distress resulting from unavoidable exposure to difficult conversations. The Coordinator, Wellness and Health and Safety can expect normal workplace interpersonal relationships in line with our respectful workplace administrative procedure.

COMPENSATION

The salary range for the Coordinator, Wellness and Health and Safety is $74,454 - 87,593 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time.

This position is 100% in-office at the VSB Education Centre (1580 West Broadway).TO APPLY

To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application to this competition. The closing date for this competition is Thursday, December 5th, at 8:30am. Create a profile on Make a Future

Click "Apply Now" under Management positions

Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.

Answer the job posting questions

Once your application has been submitted you will receive a confirmation email.

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email recruitment@vsb.bc.ca.

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.